The Coalition for Children Affected by AIDS (The Coalition) is calling for proposals from organisations interested in being its fiscal / legal trustee. The deadline is 5pm GMT on 28th February 2020 and interviews will be held in the week of 2nd March.
The fiscal / legal agent will provide the following services:
- Fiscal Services, including accepting and disbursing funding for the Coalition’s core activities (as determined by the Coalition Secretariat); providing accounting services to support transparent reporting by the Secretariat to the Coalition’s governing bodies, including monthly budget Vs actual reports; and ongoing contracting and paying for all items and services used by the Coalition in its operations. This includes, but is not limited to, consultancy fees and expenses, hotels, flights, local airport transfers, catering, printing, data storage, webex and website hosting fees. The Coalition will operate under the trustee’s own financial procedures, procurement policies and audit requirements. However, the agent must also grant the Coalition Manager full direct access to the Coalition’s own credit card (and/or or other means of payment) in order to make ad-hoc payments, approved by the Coalition Executive.
- Administrative Services, including identifying, negotiating and booking hotels, flights, local airport transfers, venues, catering, printing and other products and services associated with Coalition operations; as well as consulting with any person that the Coalition sponsors on their travel requirements. Where possible, providing occasional back-end’ supports such as meeting / office space, admin and IT support, printing and design services etc.
- Fundraising Services, including facilitating outreach to potential funders, inputting financial information into funder proposals and reports, managing a schedule of donor reporting, and invoicing and pursuing payment from the Coalition’s funder members.
- Human Resources Services, including the provision and renewal of contracts, and hiring and management of personnel in multiple locations and remote workers. This includes providing sufficient payroll arrangements to ensure that any legal and tax liabilities associated with hiring international service providers are fully addressed.
- Legal Services, including advising on contracts associated with the Coalition’s operations.
