Reporting to the Associate Director of Grant Administration at the Research Program on Children and Adversity (RPCA) at the Boston College School of Social Work (BCSSW), the Fiscal & Grant Administrator is responsible for assisting in the overseeing the fiscal and procedural requirements of RPCA grants, including the development of appropriate financial controls and procedures, related procurement needs, working with pre- and post-award sponsored administration, budgeting, and financial reporting and forecasting. To this end, s/he will also work with the Principal Investigator, Associate Director of Research, Administrative Manager, and Program Managers to provide high level strategic guidance and forecasting on finance and research-related matters for RPCA.
The Fiscal & Grant Administrator will assist in managing multiple sources of funding: including federal restricted funds, grants, gifts and contracts. S/he performs complex analyses and audit function to assure accuracy and compliance with internal and external regulations and monitors appropriate budget spending in coordination with the Principle Investigator and program manager. S/he has the ability to work independently and uses a high degree of discretion in interpreting and implementing policies and procedures. S/he also works with program managers and PIs on a consistent basis providing them with briefings and analyses to help ensure successful implementation of research projects.
Essential functions include:
- Advise on long-term financial viability of RPCA given multiple grants and contracts from various sources with differing project end dates.
- Develop new budget proposals, forecast ongoing budgets and monitor the resulting awards received for academic and research projects and programs.
- Regulations, and in particular with NIH policies.
- Assist in developing and administering salary plans for RPCA staff.
- Assist in overseeing effort reporting for unit.
- Submit and monitor RPCA Staff Expense Reporting
Grant Proposal Preparation
- Assist Faculty Director, PIs, Program Manager and other staff to develop grant applications and ensure timely and successful submission.
- Manage pre award proposal development for NIH and other sponsored projects.
- Work with OSP to manages pre-award financial relationships with sponsors and sub-contractors.
- Support Associate Director of Grants Administration in arranging and providing monitoring, support and capacity building to management of subcontracts with low- resource setting country partner organizations (i.e. non-governmental organizations based in sub-Saharan Africa, etc.)
- Interpret regulations and guidelines of multiple funding sources with complex and broad guidelines for spending.
- Post-award responsibilities include budget reconciliations and adjustments, financial reporting to OSP and sponsoring agencies,
- Serve as point person for processing of invoices and day to day monitoring of budgets.
- Assist with short- and long-term financial planning.
- Manage post award research administration for NIH and other sponsored projects.
- Serve as a point person for Office of Sponsored Programs in the development of subcontracts, monitoring and invoicing and providing monthly reconciliation.
- Bachelor’s Degree in Finance, Business, Administration or related fields required.
- Strong written and oral communication, analytical thinking, resourceful problem-solving skills required.
- Ability to work independently with minimal supervision.
- Ability to handle complex and confidential information with discretion.
- Proficient knowledge of PeopleSoft, Excel and Word.
- Expertise in grant accounting, federal regulations (NIH in particular) and post award administration.
- Expert in pre-award grant management.
- Experience in developing budgets, forecasts and cost projections.
- Excellent written and oral communication skills.
- High level of organization skills with strong attention to detail.
- Must be able to multitask and prioritize frequently changing needs.
- 3+ years of progressive grant and contract experience.
- Knowledge of sponsored research regulations and experience with NIH grants, especially those in international settings and in low resource settings required.
- Experience with administering grants in Sub-Saharan Africa preferred but not required.
Salary Range [Commensurate with relevant experience] $62,640-$97,650