Registration, Documentation and Tracing

Registration and documentation of separated and unaccompanied children are essential steps towards tracing and reunifying children with their families. Such separation can be highly traumatic and requires immediate action by a designated body to expedite the process. This is particularly vital when children are very young and far less able to cope without parental care or to remember essential details about their home and parents.

Registration, documentation and tracing should be done in a co-ordinated fashion throughout a particular emergency situation, with all involved agencies using the same forms in order to avoid confusion and errors and ensuring that all documentation forms are included in a central, confidential database. The affected population should be given clear guidance on the process for registration and should be supported throughout the process.

All separated children should be registered as soon as they are identified. Their basic information must be collected, photograph taken, and medical screening done. All belongings and clothing should be listed and retained with the child. Particularly for young children, the registration process must include gathering information from any adults or older children who may be able to provide relevant information. In some situations rapid action can permit immediate reunification with parents or relatives, and such action should not necessarily wait until full documentation has been completed.

Parents and caretakers who have lost children should also be able to submit tracing requests. Children and adults should be kept fully informed of the process and reunited or in contact with located family members or relatives as quickly as possible.

Tracing of family members is the next step, even if family reunification is not immediately possible. The priority is to locate parents, other family members, or relatives in the area who may be able to provide interim care for children without adequate care. Precautions should be made when sharing information for tracing purposes to ensure the child or their family members are not placed at risk.

The literature in this section includes procedural guidance and documentation forms for registering and tracing children and parents, as well as descriptions of documentation and tracing programs.

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Digitally Enhanced Child Protection: How New Technology Can Prevent Violence Against Children in the Global South

Helen Moestue and Robert Muggah - Igarapé Institute , 01 Nov 2014

This Strategic Paper, from the Igarapé Institute, reviews emerging capabilities of information and communication technologies (ICTs) to prevent violence against children in the Global South.

Lessons from introducing a livelihood project for unaccompanied children into an existing child protection programme in the Dadaab refugee camps in Kenya

Camilla Jones, Trish Hiddleston, and Christine McCormick, 08 Oct 2014

This article details the introduction of a livelihood project for unaccompanied children in the Dadaab refugee camp in Kenya, which aimed at strengthening the household economy of foster families and improving the care of fostered children.

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Country Care Review: Yemen

Better Care Network, 31 Jan 2014

This country care review includes the care related Concluding Observations adopted by the Committee on the Rights of the Child as part of its examination of the fourth periodic report of Yemen under the Convention on the Rights of the Child at its sixty-fifth Session (13 Jan 2014 - 31 Jan 2014).

Country Care Review: Congo

Better Care Network, 30 Jan 2014

This country care review includes the care related Concluding Observations adopted by the Committee on the Rights of the Child as part of its examination of the combined second to fourth periodic report of the Congo under Convention on the Rights of the Child at its sixty-fifth Session (13 Jan 2014 - 31 Jan 2014).

Strategic Response Plan for the Emergency Response: Typhoon Haiyan (Yolanda), the Philippines

The Philippines Humanitarian Country Team, 05 Jan 2014

A Strategic Response Plan developed and designed to support the Government of the Philippines’ response to the immediate humanitarian needs of the people affected by Typhoon Haiyan (Yolanda), and to complement the Government’s National Rehabilitation and Recovery Plan.

Drumming Together for Change: A Child’s Right to Quality Care in Sub-Saharan Africa

SOS Children’s Villages, Centre for Excellence for Looked After Children in Scotland, University of Malawi, 2014

This report is based on a synthesis of eight assessments of the implementation of the Guidelines for the Alternative Care of Children (“the Guidelines”) in Benin, Gambia, Kenya, Malawi, Tanzania, Togo, Zambia and Zimbabwe.

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South Africa's Progress in Realising Children's Rights: A Law Review

Children's Institute, University of Cape Town, and Save the Children, 2014

This book focuses on, and reviews, a selection of laws related to the rights of children in South Africa.

Multi-Cluster/Sector Initial Rapid Assessment (MIRA): Typhoon Haiyan (Yolanda), Philippines.

Inter-Agency Humanitarian Response in the Philippines, 28 Nov 2013

To better understand the impact of Typhoon Haiyan on affected population, more than 40 agencies conducted a multi-cluster initial rapid assessment (MIRA) in 9 provinces covering 92 municipalities and 283 barangays. The (MIRA) confirmed that the impacts of Typhoon Haiyan follow a relatively clear geographical pattern.

Philippines: Child Protection - Key Messages for Caregivers in a Sudden Onset (Filipino)

Global Protection Cluster, 21 Nov 2013

Key Messages for Caregivers in a Sudden Onset developed by the Global Child Protection Cluster in response to Typhoon Haiyan (Yolanda) in the Philippines

Philippines: Child Protection - Key Messages for Caregivers in a Sudden Onset (Waray)

Global Protection Cluster, 21 Nov 2013

Key Messages for Caregivers in a Sudden Onset developed by the Global Child Protection Cluster in response to Typhoon Haiyan (Yolanda) in the Philippines